When dealing with a fleet of cameras and gear, it is essential to have a camera equipment tracking system in place. The purpose of this system is to help you track and monitor your items.
Camera equipment tracking software is commonly used by rental services and production teams. They use it during camera equipment check out to stay updated on the location, usage, and other details about the items.
When choosing a camera equipment tracking system, you are likely to come across different options. But to ensure efficiency, you must choose software with the right features. Some of the must-have features and functionalities of equipment tracking software are given below.
Bookings
One of the primary reasons to use an equipment tracking system is to manage bookings. This feature is common to all equipment tracking software and helps simplify the rental process.
With the booking feature, you can reserve equipment in advance. It is a good way to ensure that the equipment is available when needed. This feature comes in handy in busy environments when multiple teams need access to the same gear. A well-designed booking system is expected to have options like calendar integration, notifications, reminders, and more.
Custody Management
Custody management happens to be an essential feature of camera equipment tracking software. It tells you about the custody of your equipment, so you can reduce the risks of loss or theft.
The good thing about this feature is that it provides clear, up-to-date information about the team or person who has taken the equipment. Some of the important options available in custody management include damage reports, check-in/check-out, and digital signatures.
Location Tracking
This is one of the most important features of an equipment tracking system. When you have a rental business, you rent out your equipment to different people and teams. As a result, your items are spread across multiple locations. Using the location tracking option helps you to detect the location of your equipment.
An interesting thing is that it provides real-time updates, so you know where your equipment is at the moment. When you know the location of your items, it reduces the chances of losing or misplacing them. The location tracking feature comes with options like GPS tracking, warehouse mapping, and geo-fencing alerts.
Dashboard
You should choose a camera equipment tracking software that has a well-organised dashboard. This makes it easier to handle the software, especially if you are in a hurry.
Having a comprehensive dashboard provides you with a full view of all your operations. From overdue returns to upcoming bookings, it gives you access to all important options in a single place. In other words, it brings everything together, so you don’t have to search for them. Some dashboards also include options like analytics and reporting.
A camera equipment tracking software is more than just a digital inventory. It is designed to help users keep track of their items, so they don’t end up losing them. This type of software is a must-have for rental services.