Erecting a tent for a big reception is a good idea to warm up the guests during the chilly evening in a tent and provide comfort. These include occasions such as weddings, festivals, corporate events and almost all other situations involving a fair such as corporation fairs among all others. They are convenient, non-corrosive, and indeed give a particular look to any outdoor environment. Read the following guidelines on how to set up canvas shelters for your next big event:
1. What is the Suitable Canvas Shelter
The first consideration when erecting a canvas shelter is choosing the one to use in your occasion. Canvas shelters are manufactured in diverse sizes, shapes or designs and it is therefore important to select the right one for your event to suit its requirements. Consider the following factors:
Size: Take some time and think about how many people you are going to invite and how many square meters of space you will be provided with. Ideally, you’d want to have more of it than needlessly realize that a shelter is too cramped for your needs.
Type: Some of the types of canvas shelters include the pop-up shelter, the pole tent and the frame tent. Pop-up shelters are easy to erect and hence suitable for short term events, pole and frame tents provide more space and can be used for events such as weddings.
Weather Resistance: Make sure that the canvas shelter is made of a very hard wearing, waterproof material which will easily cope with the climate and hold out in rain or wind.
2. Select the Location
Once you have your canvas shelter, the next thing you need to do is where to pitch the shelter in order to get the most of it. The location should be:
Flat and Level: Flat surface enables easy setting up of the shelter and it does not fall easily. If they are inclined then they have to be levelled using wooden planks or sand bags for the event to be successful.
Accessible: Make sure shelter has ample of space that people could easily navigate and for equipment’s and supplies that might be needed.
Safe and Secure: Stay away from places with overhead power lines, low hanging branches or poor terrain that may be dangerous to clients.
3. Collect All the Items Need for the Project
The tools and equipment that will be required will include the following: Before erecting the canvas shelter, please ensure that you have the following tools/ equipment. These may include:
- Tent stakes and pegs
- Ropes or tie-downs
- Hammer or mallet
- Ladder (for larger shelters)
- Cushions or sandbags, or weights in the bottom if more support is desired.
Ideally it is better to have all your tools arranged beforehand so that there is no wastage of time in arranging them later.
4. Lay Out the Shelter
Open the canvas shelter and spread out all these parts on the ground on which you want to put up the shelter. This step helps in making sure that all parts are figured out and so nothing is left out later. Ensure that you do not leave behind any of the poles, stakes, ropes and of course; the fabric meant for the tent’s canopy.
For those who have large canvas shelters it is advisable to drive stakes or flags to mark the corner of the sheltered area. This will make you have a clear picture of the shelter especially the area it will cover so that you place it properly.
5. Assemble the Frame
The next step is to put together the frame of your canvas shelter. It is also good to adhere strictly to the manufacturer’s instructions because, in most cases, shelters have slightly different processes of assembly. Typically, you will need to:
- Join the poles to form the frame work in this process.
- Each connection should be tight well, and the frame should be held firmly.
- It’s the best time to check the alignment in order not to encounter any problem during the setup.
In larger canvas shelter units, it could make sense to have assistants for the setup and installation process. This will help to do it faster and with no mistakes made.
6. Attach the Canvas
That being the case, the process continues with fixing the canvas after the frame has been erected. After you have stretched the nylon fabric over the frame, do likewise with the canvas fabric, from one end to the other. Ensure that the canvas in parallel with the frame and covers the frame completely in an equal manner.
- Tie the canvas to the frame by using ropes, ties or straps which are usually supplied along with the shelter.
- Make sure that the canvas is pulled taught and no flaps or folds that will collect water if a shower begins to fall.
Should be noted that for reception of big people the staking should be more powerful also here it is possible to use additional ropes or straps due to a windy weather.
7. Guarantee the Shelter’s Fixing to the Ground
Of course, to provide such kind of canvas shelter more stability and security then it should be anchored to the ground. To support the above techniques the corners and sides of the shelter should be anchored with tent stakes or pegs. Always drive the stakes into the ground at forty-five degrees in order to get the best hold on them.
The kind of grounds that you want to set up the shelter in like concrete you should use sandbags or weights to secure. This will avoid it from becoming loose and being easily picked by strong winds or blown away.
8. Add Finishing Touches
That shelter is ready and the next thing to ensure before the arrival of your guests is to outfit the place in the best way possible. Consider the following.
- Lighting: The use of string lights or hanging lanterns should be done inside the shelter during evening events for a welcoming glow.
- Flooring: Use tarpaulin, carpet or mats to ensure that inside the shelter is clean and comfortable to lay on.
- Decorations: Decorating the canvas shelter by including banners or flowers for paint work to make the shelter more attractive.
Conclusion
For instance, while planning a big occasion that will be held in an open space, it doesn’t have to be a challenge to create the canvas shelter. With the above-mentioned steps, you shall be in a position to develop a good-looking space that will hold your guests comfortable and safe. This way we have the possibility to use cheap but durable and weather resistant colour canvas shelters that gives also a bit of elegance to the event. The planning and setup of the canvas shelter in your event is easier and once it is correctly done; your event would be perfect and all the attendees would have their best time.