If you have an office or own a business in Australia that requires regular client visits, then there are certain essentials that you must incorporate in your modern reception area. It is the best place to create a lasting impression on your clients. Since the receptionist will be addressing the clients and showing them around, you should leave no stone unturned to make the reception area memorable. Let’s find out what you can do to create the right impression.
- Attractive and Functional Reception Desk
The focal point of the reception area is the desk where the receptionist is seated. Make sure that the desk is functional and attractive. It should be spacious enough to keep the computer and other office supplies the receptionist needs to carry out her work. Many stores are offering reception desk for sale. Check out any of these stores to find the one that you need.
- Streamlined Check-In Process
You must include a digital check-in system to ensure visitors do not have to go through any hassle. It’s time to ditch the traditional sign-in sheets and save time by integrating the business with digital systems. This technology not only reduces downtime but also reduces human error. With automated systems, you can create a professional impression on the visitors. Moreover, by eliminating paper logs, you make the entire system eco-friendly.
- Visitor Management System
Introducing a visitor management system can significantly upgrade the reception management facility. It allows you to streamline the entire process and make it seamless through a sign-in tool. This automated system would capture ID information, run security checks, and print visitor badges. You can concentrate on your business goals while the computerised system at the reception takes care of the data protection regulations.
- An Inviting Atmosphere
If you want the guests to feel valued and your brand image to leave a positive impression on them, then you must work on creating a welcoming environment. You can introduce comfortable furniture and maintain an organised, clutter-free work setting. Try to pay attention to the details, such as offering refreshments and playing soft music in the background. You can also include greenery to build a calming and relaxing atmosphere.
- Comfortable Waiting Area
Never judge the importance of natural light, so try to set up the waiting area to get ample natural light. It would help if you tried understanding how people perceive your business and work in the waiting area accordingly. Try to improve their experience and help them to make the most of the reception. You can add aesthetically pleasing decors and ergonomic seating arrangements for comfort. Thus, even if the visitor has to wait for an extended hour, they won’t suffer from back or neck pain. You can also incorporate magazines or a TV so the guest does not get bored during their waiting period.
- Connectivity Features
You can also provide free Wi-Fi and power outlets so visitors can stay connected. With technological advancement, arranging charging stations around the reception areas is a non-negotiable deal. You can also arrange a small room where visitors can make important calls or send emails by providing access to charging docks while waiting. This will significantly impact the visitors, who would recognise your brand as tech-friendly and equipped with all the modern affinities.
Summing it up
From the logo you choose to the colour palette and all the specific decor, it reflects your brand’s identity. So, you must be extra careful when constructing the reception area. Every element around the reception should align with the company’s culture and values. The reception must have all the branded aspects so that the visitors can gain a high-end experience. Click valueofficefurniture.com.au to learn more about the latest collection of office furniture pieces.